Element 2, student costs, is intended to provide a general indicator of the main costs faced by students. Grants – Available to anyone who satisfies the criteria, such as the means-tested (tested on your household income) Maintenance Grant, known as the Bursary in Scotland. The funds cannot be added to general institution funds. Institutions must inform ESFA of the total amount of any unspent funds (not previously reported) from any year up to and including the 2018 to 2019 academic year by e-mailing enquiries.esfa@education.gov.uk no later than 31 March each year. Institutions must ensure they do not take a sum that is greater than 5% of the single allocation total. Institutions develop and use their own application forms for the bursary fund. Institutions must ensure that students are eligible for the discretionary bursary in each year they require support. At the beginning of term, if specialist equipment and/or a travel pass is needed, the college purchases this and the cost is deducted from the student’s overall award. ESFA does not recommend that large or lump sum bursary payments are made to students. Institutions should ensure they have appropriate processes in place to record bursary applications and awards (including the number, value, purpose, whether awarded or not, and a brief justification for the decision). Sussex Bursary 2020 The Sussex Bursary replaces the First-Generation Scholar’s scheme bursary for new students at Sussex from September 2020. ESFA audit and assurance work and ongoing monitoring/feedback activity by DfE continues to find a considerable number of institutions are making flat rate payments to students without any consideration of individual student needs. Students who have a financial need who meet the criteria for a bursary for vulnerable groups may be eligible for a bursary of up to £1,200 (with the actual amount dependent on the specific financial needs they have) if they are on a study programme which lasts for 30 weeks or more in the academic year. Bursary fund policies should clearly set out what type of help the institution offers, for example, help with transport, books and equipment, field trips and other course-related costs and whether bursary support is available to contribute to the costs of attending industry placements, university interviews and open days. Where students are eligible for a free meal, institutions should ensure they consider the provision of a free meal, or the funding provided to the student for the free meal, when they assess their overall need for support, whether from the discretionary bursary or bursaries for vulnerable groups. Where an institution holds enough funds to cover the costs of a bursary for a vulnerable groups eligible student in full, ESFA asks that they submit a funding claim form to the SBSS showing a zero amount. Local authorities will also receive discretionary bursary funding to support students at maintained special schools. This will require the use of calculations based on averages. Discretionary bursary and/or free meals funding cannot be carried forward for more than one year. In a small number of instances, a ‘by exception’ process will be used. In addition, social workers who work with the most disadvantaged young people help the college to identify those who may be eligible for the bursary for vulnerable groups, another college uses text messages throughout the year to inform students of the financial support available to them. Education and Skills Funding Agency (ESFA) refers to all of these as ‘institutions’ throughout this guide. How DWP treat any funding for education depends on whether the student is undertaking advanced full time education. The publication Student carers in further education provides additional information institutions may find helpful. If the institution assesses they have financial needs that require a full £1,200 - if paid weekly, the bursary would be £1,200 ÷ 30 = £40 per week, if the same student was on a 10 week programme, the pro-rata bursary would be £40 x 10 weeks = £400, a student attending specialist residential provision that covers their educational costs in full, a student taking a distance learning programme who has no financial barriers to participation (for example, they don’t have any travel costs or meal costs), a student in the care of the local authority whose educational costs are covered in full by the local authority, a student who is financially supported by their partner, provide learning support - services that institutions give to students - for example, counselling or mentoring, support extra-curricular activities where these are not essential to the students’ study programme, or, fees for access to facilities in the institution, block subsidy of transport, or support for travel for all students regardless of family incomes, block provision of equipment, material or books, making bonus payments to reward attendance or achievement, payments to support student’s general living costs, Element 2: student costs to support travel and Industry Placements, element 2a calculates an amount of funding for travel for non-residential students whose home postcode is in the top 60% most deprived areas (based on IMD 2015).
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