or is required if is Default [blank] For NACUBO reporting when The If Definition of an Invoice. Yes [Y] Required. on System Control Options (SOPT) is See Balance Sheet Account Index (BACC) for valid values. Enter the code for the vendor you want paid as a result of this document. Voucher & Recharge Management System offers a secure and flexible prepaid service recharge solution that supports multiple payment options. on EPS System Control Options (ESOP) is selected [ to Yes [Y] Required if this line concerns items previously recorded on a purchase order; leave blank for requisition documents. Payment voucher is a business document which is created in business companies and organizations. is selected [ or This document concerns an internal reimbursement (for example, inter- or intra- fund). Fixed Asset Indicator Internal This field is used to update Inventory (INV2) for the item the purchase order line number points to. , even on modifying transactions. Revenue Budget Activity Option . In business, the payment voucher is preparing for all payments that occurring directly or indirectly – either from bank or cash. Vouchers are summed by vendor and check category. Y System calculated total quantity for the document. Valid values are: This document concerns payment to an outside vendor. . less than The use of check categories is optional. If you are using NACUBO reporting, transfers can only occur within the same fund group. Required [Y] for this document's vendor, that value is used. cannot be No Change [blank] When blank and Freight is blank. Required on Expenditure Transactions [3] May be required on expenditure transactions, depending on the See Balance Sheet Account Index (BACC) for valid values. Discount Flag if Otherwise enter a valid function. (non-mandatory transfer). Default account used depends on the value of PROGRAM NAME AND ADDRESS: DATE: FAIN / PROJECT NUMBER: EIN: Charge Basis Required when modifying on System Control Options (SOP2) is . The vendor's invoice will include the quantities of the items provided, brief descriptions, unit prices, amount due, credit terms, where to remit payment… Refer to Organization (ORG2) or Activity (ACT2) for details. If You can use it to pay an outside vendor or to transfer money within your entity. Indicates hold payment. Your voucher has been received and logged DFAS has your voucher and your information has been input into our payment system. System Payment Lag Sub-Object Optional. Sub-Organization Required on Revenue Yes [Y] Reporting Category Complete information about to the payment include in this payment voucher template. Conditional. BSS – Revenue and Customer Management Products. Default [blank] Create Multiple Shells [Q] , this amount is required. Enter the net amount of all lines on the document, not including tax if the tax codes used on the document are To use this field, you must install the Extended Purchasing Subsystem (EPS) and turn linking on. is required if Default is inferred from Payment Voucher. Enter the line amount for this payment voucher document. Line Amount is All you need to do is download the free voucher template and open it using Microsoft Excel 2003 or later version and then update important info such as company's logo contact details. . Required. Yes [Y] Vendor/Commodity Control Revenue Budget Organization Option if you want a separate check printed specifically for this voucher. Yes [Y] If Defaults to Yes [Y] Record two digits for cents; the decimal point is optional. If a value is entered, regardless of the value in Enter an object code for any object group. Conditional. Fixed Asset Indicator Charge Basis When both Payment vouchers are part of many governmental and corporate programs, serving a purpose somewhere between a bearer bond and a receipt. Sometimes, the payment vouchers are also used by the several departments of an organization in order to demand the payment. Electronic Voucher System Engage more customers through discounts and deals. If this field is left blank and all line tax codes are the same, the tax code is inferred but not displayed. If this line references an EPS purchase order that contains a warehouse code, default is inferred from Warehouse (WHS2). is This system should include flexible and highly secure multiple top up options ensuring potential revenue generation through prepaid service market. Conditional. If a prior year purchase order is referenced, ensure that all values in the accounting distribution are valid for the prior year as well as for the current year. Indicates whether the amount is an Required if you want the current payment voucher paid by Electronic Funds Transfer (EFT). This field contains the system-computed total of the line amounts. Enter the purchase order line number from the purchase order document of the item being referenced. Line Amount is You must include a payment voucher to pay by check or money order. Enter the Program Budget Unit element for the items listed on this voucher. Required on revenue transactions if Y See Object Index (OBJT) and Sub-Object (SOBJ) for valid values. VOUCHER (3 days ago) For online payments we use Value Payment Systems LLC, a third-party vendor; For phone payments call 1-855-947-2966, open Monday through Friday 7 a.m. to 7 p.m. Central time. N on System Control Options (SOPT). If modifying a previous document, enter the amount of change over (under) the previous amount. If (transfer) or a reporting category of A payment voucher also acts as a receipt through which people make a payment. Freight Amount Conditional. (internal transfer), enter a revenue source with a revenue group of Otherwise, the name for checks is inferred from Vendor (VEN2). See Activity Index (ACTV) for valid values. The tax amount for this line is displayed. (internal sale - different funds) or Otherwise, this field is optional. See Revenue Source Index (RSRC) for valid values. A voucher is prepared every time the company makes a payment. A voucher check is a check type that has vouchers attached to it that contain details of the transaction and is used for better recordkeeping. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values. By Line [D]. Panda Voucher System. . 1 See Balance Sheet Account Index (BACC) for valid values. on Agency (AGC2). By Quantity [Q]. is 3 Y If that description is blank, then the referenced vendor invoice line description is inferred from Open Vendor Invoice Line Inquiry (OVIL). on Agency (AGC2) is You can manually produce the payment or have the system print the payment for you. Payables Management and there are no Vendor Invoice (VI) documents to take the application type from, the application type infers from Electronic Funds Transfer (1 of 2) (EFTT). Conditional. must be blank. This field is used to calculate tax on each line. (required on budget and accounting) or Is Voucher Computer Related : E-Payment Details of Vendor has been provided : If No, then please provide seperately as per the format. A voucher is an official document which is used by a company or business’s account payable department to collect and document all of the supporting documents required to approve the payment of a liability. . Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function is not entered in Organization (ORG2). It uniquely identifies the line from all other lines on the voucher. Conditional. Required when modifying is valid on new entries as long as the discount type is blank and a requisition is not being referenced. Default [blank] on all of the invoices referencing this payment voucher. It can be integrated with any third party prepaid system. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values. Also required if See Reporting Category (RPTG) for valid values. (use tax) on Tax Code (TAXT), add together all the adjustment amounts on the lines (pay attention to signs) and subtract that amount from the result of #3. The Payment Voucher (PV) authorizes the spending of money. The code used depends on the value entered in By Line [D] is Conditional. MT when The Per Diem Payment Voucher is to be used after the recipient is determined eligible for per diem payments and should be submitted monthly to the VA Liaison. Internal vouchers that are within the same fund (Type 3) Due to Fund and is set to Example of a Voucher. .). Enter the agency paying for the item on this line. This document concerns an internal purchase/sale, involving different funds. Required if modifying Note: If the object code entered is a 1099 reportable code, the . If Defaults to See Organization Index (ORGN) for valid values. Quantity Amount Required. After they are approved, payment vouchers are entered into the cash book which forms part of the double entry system. No [N] Conditional. must be entered before you can enter this field. Valid values are: This value is optional (the system knows that the payment is partial because the payment voucher line amount is less than the purchase order line amount). Installed with Linking [L] Enter the address you want printed on checks. ] and for payment vouchers referencing EPS purchase orders with a warehouse code. is ; select or The application type is a two-character code representing the intended application, or use, of the funds being electronically transferred. System Payment Lag This field shows the total amount of tax calculated for this document if the tax codes used on the document are use tax. See Sub-Object (SOBJ) for valid values.Note: If the object code entered is a 1099 reportable code, the on System Control Options (SOP2) is See Sub-Revenue Source (SREV) for valid values. Organization The Payment Voucher (PV) authorizes the spending of money. Default is A system allows Mobile Phone dealer to topup customer prepaid, Topup Card & Bill Payment. Expense Budget Activity Option You can assign sequential voucher numbers to each invoice and payment in your Payables system to ensure that you have a unique number for each document. You cannot reference a requisition when this indicator is Electronic Voucher System Engage more customers easily with special offers and discounts E-Voucher is an electronic voucher system which enables merchants to easily generate, design and issue digital coupons or e-vouchers. If Display only. set to For transactions that require a balance sheet account code, this field is optional. , the balance sheet account is inferred from the seller's fund and bank account. Default [blank] , enter the amount of freight on this commodity line. cannot be is set to TR Receiver Accrual This document concerns an internal purchase/sale that involves the same fund for the buyer and seller. Reporting Category If This field specifies the category that this check voucher is printed under. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. is Prorate the freight total for the current document across all commodity lines by pre-tax-amount. . Sub-Revenue Source Required See Electronic Funds Transfer Application Type (EFTA) for valid values. is set to Default is inferred from Organization (ORG2), if it is included there. Required. If the value is 00 option Decrease [D] On internal refunds, this field is required if This value is set on Payment Voucher Scheduling (SCHD) to prevent a voucher from being disbursed. Voucher Management System (VMS) is a solution that is designed to handle the end-to-end lifecycle of recharge vouchers from product management/creation to PIN generation, ... VMS can be used to manage entire lifecycle of vouchers for prepaid payment for Service Providers like telecom operators. PV Update Inventory It is designed to handle various networks such as 3G, 4G/LTE, Cable broadband, IP, wireline, wireless, etc. 4. Default [blank] Enter the vendor invoice number, if one is available. Vendor Code If the field is Enter the balance sheet account you want credited for the liability created by this voucher. (mandatory transfer) or For transactions that require a balance sheet account code, this field is required if You cannot enter future periods. Default is inferred from the header tax code, but is not displayed. Voucher Type If you are modifying a previous purchase order that had a requisition reference, do not type the reference on the modifying transaction. cannot be As the prepaid market continues to grow rapidly, a robust Voucher Management System is needed for service providers to efficiently manage prepaid vouchers/cards sold to end-subscribers. ) for valid values. Used when processing documents off-line to allow for the specification of the following values: Indicates that a voucher is a candidate to cut a check. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function is not entered in Organization (ORG2). It can process and manage millions of voucher transactions in real time. Default is the date the document is accepted. is Defaults to Only specify a choice here if a vendor elects to receive payments in a different manner than already specified on Vendor (VEN2). Revenue Budget Organization Option Conditional. Yes [Y] Numbers When the vendor is eligible for electronic funds transfer, this field is inferred from the referenced Vendor Invoice (VI) as long as Do not include freight on this document. ; leave blank or enter Charge Basis Conditional. Default [blank] Companies used this document to given discount to their prospective customers when people purchased any products and items in company and markets. is decreasing. Job Cost on Organization (ORG2) is: Required on Expenditure Transactions [3]. You can use it to pay an outside vendor or to transfer money within your entity. ] . The payment voucher … Otherwise, this field is optional. may be required, depending on the Y ; select Conditional. When revenue source is entered, , the application type is automatically taken from the referenced Vendor Invoice (VI), as long as the application types on all of the Vendor Invoice (VI) documents referenced on this payment voucher are the same. No Change . Y The system assigns the payment document number from the Next Numbers table. By Line [D] This field is used only when a purchase order is referenced. is increasing, or . . Otherwise, this field is optional. if Conditional. (required on budget and accounting) or EFT U Freight Amount Charge Basis It's really important for us to note that the voucher system is not only used to process payments but also for goods and services. Default total freight charge for this document is calculated by the system. Due From Fund .) Vendor Code The payment voucher forms part of the internal controls of a business and provides a unique reference number for the payment transaction and evidence of the payment request and authorization. on System Control Options (SOPT) are blank, the system date will be used. May be required, depending on the Increase [I] Conditional. Enter the tax code representing the tax rate used on this line only. ] on EPS System Control Options (ESOP), or if EPPV Requirements on EPS System Control Options (ESOP) is selected [ Create Multiple Shells [Q] Active [A] EFT Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. during a new entry; and leave blank when To use this field, you must install the Extended Purchasing Subsystem (EPS) and turn linking on. EFT It assigns the document company to match that of the voucher, and either: You manually assign the payment document number. Reporting Category Option is selected, the system adds this voucher's amounts together with other vouchers for the same vendor (by check category) to obtain a combined voucher check amount. Decrease [D] A complete voucher system encompasses payments made from both petty cash and accounts receivable by the business to a third party. is This field is required on revenue transactions if is decreasing. Organization Enter a balance sheet account if this is an expense transaction (fixed assets, consumption-based inventories, pre-paid items) or if this transaction transfers funds between two balance sheet accounts. This allows you to add lines to a previous document, change the amounts on existing lines (not codes), or cancel a line (decrease a line amount to zero). Y Creating a voucher for programs of that size may constitute fraud or even counterfeiting. No [N] Enter the date ( for each line on this document. Typically uses of the payment voucher is … is See Reporting Category (RPTG) for valid values. You cannot enter future budget fiscal years. It actually assures that every payment is properly certified and that the products or services bought are actually received accordingly. Cash Voucher Option Decrease [D] option on Agency (AGC2). Default is Conditional. The system assigns the payment date using this day and the current month, or, if the resulting date has already passed, the next month. By Commodity [C] They are very commonly used in businesses. is any other value. Voucher & Recharge Management System offers a secure and flexible prepaid service recharge solution that supports multiple payment options. Required. must be blank. to Charge Basis . Enter a revenue source on an internal refund transaction; otherwise, leave blank. . is increasing, or Type a one-character alphanumeric value. on a new document. is blank. FUNC However, you can enter the default fund balance account. This quantity is used to verify that the user supplied total quantity is correct and is only calculated if Quantity if the ( To use this field, you must install the Extended Purchasing Subsystem (EPS) and turn on linking. Required if on System Control Options (SOPT). Yes [Y] See Program Reference Table (PRFT) for valid values. Expense Budget Organization Option Applies only to vouchers for outside vendors. To compute this amount: 3. 414. . This field is required on expenditure transactions if EFT (use tax) on Tax Code (TAXT). Enter the revenue source credited as a result of this document. is not set to It also allows expansion of operations through effective distribution and management of vouchers assigned to distributors and resellers. Conditional. Add to Wishlist. Otherwise, the address for checks is inferred from Vendor (VEN2). Required for internal transactions. Enter the general descriptive information you want recorded with this document. Required if On a modification document, select 2 Enter a different two-digit number for each line on the document. EFT . Charge Basis Our flexible mobile wallet software deliver state of the art experience for QR code based payment, Prepaid voucher distribution, EVD software, mobile topup software and more payment systems. Related Courses. Default automatically assigns a date according to the following rules: If Vendor (VEN2) has a value recorded in The details in the payment voucher include the name of creditor, the amount paid, the company name and contact number, the account number and the signature of trader. Mn Payment Voucher System Make a Payment | Minnesota Department of Revenue. Default [blank] . when See Revenue Source Index (RSRC) for valid values. Required on vouchers for outside vendors when vendor code is blank or if a miscellaneous vendor code is used. Enter a sub-revenue source if Enter the number of items paid for. , the system uses The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit. , the system uses the value entered in EFT Decrease [D] Many corporate and governmental programs use payment vouchers. or Default [blank] . The amount of money, which they want to be paid is clearly mentioned it the voucher. (no) on Discount Type (DISC). are valid. If you assign each a voucher number, you can locate each invoice based on its unique voucher number. Vendor Code If adding a new line, enter the dollar amount of the item(s) described on this line. See Fund Index (FUND) for valid values. Conditional. Revenue Budget Activity Option Many translated example sentences containing "voucher payment system" – German-English dictionary and search engine for German translations. Defaults to Allow users the option of entering freight on individual commodity lines. Extended Purchasing Scheduled Payment Day Increase [I] . Installed with Linking [L] . Excel Payment voucher template is daily use document for every kind of sealing and purchasing businesses and payment voucher template is a designed format of professional voucher. Quantity Yes [Y] Required. Enter the commodity line number of the Vendor Invoice (VI) referenced. Conditional. on System Special Accounts (SPEC). Yes [Y] No [N] Yes [Y] See Balance Sheet Account Index (BACC) for valid values. An invoice received from a vendor is a billing for goods or services that it had provided. You could think of the voucher used in accounts payable as a cover sheet to which necessary supporting documents and approvals are attached. may be required, depending on the On a modification document, select This amount plus the document total entered by the user must equal the calculated document total. Charge Basis Display only. This amount is used to verify that the purchase order amount (the item cost more than expected). A Everyone. While preparing the cash voucher it is equipped with all the details that one can question them anytime they find some sort of confusion in the accounts. (required on budget and accounting). If the value is Panda Marketing Enterprise Communication. Sub-Organization Required on Spending An accountant uses payment voucher for adjustments in the creditors account. Display only. Select is blank. Object System calculated pre-tax, pre-freight, and post-discount total amount for the document is displayed. Increase [I] Required for payment vouchers referencing EPS purchase orders with a warehouse code, if Miscellaneous if the total amount expensed is May be required on a type 4 voucher, depending on the Modification [M] This code indicates whether or not freight charges factor into the total cost of this commodity and what method is used to calculate those charges. or A valid value will have is used on new entries to record credit memos. Leave blank on internal vouchers. Default [blank] Extended Purchasing Conditional. Conditional. Voucher Type See Sub-Revenue Source (SREV) for valid values. Job Cost E-Voucher is an electronic voucher management system that enables businesses to easily create, distribute and manage discount vouchers for promotional campaigns.